Forest Lake Twilight Market Application Form

All Stallholders (New and Returning) Please note that payment is now required at time of booking.
New Stallholders - Please read through the below Terms and Conditions and fill in full application form, attaching your photos and licences if required.

Event Dates and Times

Forest Lake Twilight Markets 2019

No Market in January

March 23rd

April 27th

May 25th

June 22rd

July 27th

August 24th

September 28th

October 26th

November 23rd

December 21st

Once a month on the Fourth Saturday of the month (Excluding January)

Bump in from 12pm and ready to serve by 3pm

Operating hours

3pm – 8pm

Please note: We are NOT taking applications for the following food vendors: Burritos. Sushi, Nandos style chicken, Coffee, Cake , Fish and chips, Bacon and eggs, Standard burgers, Chinese, or Thai.

Location

Forest Lake Shopping Centre, Forest Lake Boulevard, Forest Lake, 4078

Permanent Stalls (3 month pre-bookings) – unavailable until further notice.

Permanent stalls can be pre-booked and Prepaid for 3 months and attend at a reduced rate.  Please note, this option is unavailable until further notice.

Casual Stalls

Casual stalls will be limited due to space restrictions and allowed in on a first in first served basis.

Returning stalls holders MUST contact the organiser no later than the week prior
to the market to rebook their site. Sites will not be confirmed until the online booking has been completed and approved by management

Bookings

  • Once you have sent through your application, it will be assessed and if you are successful, an invoice will be issued.  Please note, your booking IS NOT confirmed until all payment is received.
  • Please note, your site IS NOT CONFIRMED until your online booking is complete and you have received an conformation from the Market Manager.
  • No payments will be accepted on the day
  • No refunds on stall cancellations once paid.
  • Stallholders are responsible for any damage caused to the Market site (rock walls, trees, park benches and seats)
  • Stallholders are responsible for their own security.  Forest Lake Twilight Markets are not responsible for loss, damage or theft.
  • Forest Lake Twilight Markets are not responsible for injury or accidents caused by stallholder negligence.
  • Market Management reserve the right to terminate a stall on the day of the markets if they are found to be trading without complying with the below terms and conditions.

Electricity / Generators

  • No power is available.
  • All vendors MUST provide their own generator.  They must be quiet and not smelling.
  • All Generators MUST be protected from the public by using a screen / crate.
  • All stalls at Mingle Markets should be well lit to create atmosphere and better sales!

Temporary Food Stall License

If you are operating a Food Stall and are unsure about Brisbane City Council requirements for a “Temporary Food Stall License’”
please contact the Brisbane City Council.

Charity & Community Groups

Forest Lake Community Markets support the local community and its registered charities. We will showcase up to 4 community groups per markets. (Free Site) The online application must be completed with all your charity and community information and all the details and activities must be approved by the market organisers.

Information Desk

The Information Desk is located in the markets. A First Aid Kit
and the Lost &Found register are also located at the desk.

Restrictions

      • Products for sale are limited to:
        •  Food & associated products
        •  Plants & flowers
        • Fashion & lifestyle products
      • The sale of second hand items and counterfeit/illegal goods is not allowed

Insurance

You must have your own public and product liability insurance. Please ensure you meet any local, state and federal law requirements.

Set Up

      • This market is located in a school carpark.  There is no ability to peg in.
      • Weights to be used on all gazebos. The location can be windy

Food labelling

      • All food and produce labelling or signs must correctly identify the location andregion of origin. This is an important part of letting your customers know where &what type of seasonal item they are purchasing, whether you are a grower, co-op, wholesaler, distributor, retailer, helping the neighbours, friends or other – this is required
      • Please ensure this is displayed at all times. Failure to do so will result inthe stallholder being asked to leave the market.

Special Requirements for Food and Beverage Stalls

      • All Food Stalls need to have a canvas on the floor of their stall. This is a conditionof attendance and trading
      • All Coffee Stalls need to remove any rubbish and left-over coffee groundsbefore leaving the site.

Rubbish

  • Rubbish is each stall holder’s responsibility. Customer rubbish will be removedby the market operator. This is not provided for stallholder use at any time.
  • DO NOT leave your trading rubbish behind or a charge of $50 will be incurred.

Damages

  • Any damage found to equipment, landscaping, lighting, lessor’s (property owners) and/or market owner’s property will be
    charged to the individual responsible.

Power

      • Stallholders are not, under any circumstances, to approach or
        touch any power outlets around the market at all times. If there are
        any issues with the power, staff is to be contacted immediately
      • All leads, electrical cords and equipment supplied by the vendor
        are their sole responsibility. All electrical cords, leads and
        equipment must be tested and tagged as safe, prior to attendance
        at the market. Any fault or damaged caused by the vendor or their
        site setup, to other vendors sites, the site (the property) or to
        patrons in attendance at the market, the vendor will be liable to
        the extent of thedamage.

Bump In and Out

      • Vehicles that drive through the market must have their hazard
        lights on. The procedure is to unpack your stock from your
        vehicle, remove your vehicle, then set up
      • Do not drive on grass or gardens.
      • Please be patient and considerate of the parking attendants,
        other stall holders and general public.

Cancellations due to Inclement Weather

  • Market Organisers will decide on a Market by Market basis if the event needs to be cancelled due to inclement weather.  If the Market is cancelled by the Organisers, you will be notified via Social Media and Email, and your site fees will be held over to the next market.
  • If the Organisers go ahead with the Market, and you opt not to attend – no refunds will be given.

Contact Details for the Event

Jane –   0421 008 668

Donna – 0455501314

Contact Details for the Event

Jane –   0421 008 668

Laurie – 0481861979

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